Retail Scan & Stock vs Orca Scan: counting, Excel and supplier orders

Start with the job after scanning

Choose between physical counts, daily stock movements and configurable forms. Scanning alone does not establish the full workflow. Retail Scan & Stock includes counts, purchase orders, receiving, write-offs and a web cabinet.

Orca Scan organizes barcode work in custom sheets and fields. It is a relevant option when the collection form needs to fit your process.

Separate files from live connections

Retail Scan & Stock exports Excel/CSV files and updates catalog settings through Excel. File exchange is different from a continuously connected workbook.

Orca Scan documents a live Excel connection. If workbook refresh is essential, check the eligible plan and setup; an exported file is not equivalent.

Check the count-to-order calculation

For min/max orders, Retail Scan & Stock uses selected completed counts. Count 3, minimum 5, target 20 and pack multiple 6 suggest 18. You review drafts grouped by assigned supplier, not an automatically chosen cheapest supplier.

The default uses each product’s newest count among the selected documents; sum only separate stock parts. Uncounted products are not zero. Open orders warn without automatic subtraction.

Plan for offline work and team checks

Orca Scan documents offline access to My Scans and synchronization after reconnection. Include a reconnect check in your trial.

Retail Scan & Stock Free includes offline counting, min/max and Excel export within 1,000 products, 1 supplier, 5 open documents and 1 device. Teams synchronize and check source conflicts before completing or exporting min/max orders.

Try a small stock cycle

Try a zero, a recount, a pack-rounded order and an export. Check identifiers, units and warnings before migration.

For Orca Scan, test the configured fields, sheet permissions and required connection. Confirm the actual purchase-order steps rather than inferring them from customization.

Common questions