Summarize with AI
Discuss this page
Choose your assistant for a short summary and practical next steps.
If the prompt is not filled in, paste the copied text. Your assistant may need you to paste the page content.
Order capture on mobile
Purchase Order App for Small Business Inventory
Turn counted shortages into supplier purchase orders, share the order spreadsheet, and record received inventory from your phone. Built for store managers who need straightforward replenishment without corporate procurement bureaucracy.
From shelf walks to a structured order list
Instead of typing SKUs from memory, you build lines while you are looking at the stock: scan to add or bump quantity, adjust with quick controls, and keep supplier context at the order level. The workflow is meant to match how small businesses and stores actually reorder—mobile-first, interruptible, and easy to sanity-check before you send anything.
If you also run retail stock counts , you can use the same catalog and scanning habits across counts and orders.
Exports you can share the way you already work
Finalize a purchase order, export CSV or Excel, and share from your device. Retail Scan & Stock does not require an ERP connection to get started; you decide which app or inbox receives the file.
Create purchase orders from your catalog, scan or select products, finalize, export CSV or Excel and share from your device. Team approval and automatic supplier splitting are not available in the current mobile release.
How purchase orders relate to inventory counts
Inventory sessions update on-hand stock when you complete a count. Purchase orders are order documents: they record what you intend to buy and carry supplier snapshot fields so the export is readable out of context.
For environments where connectivity is a concern, core drafting stays on-device—see offline inventory counting for how local-first operation fits small businesses and stores, then download the app to try both flows with your own products.
Operational questions & store purchasing
1. What problem do mobile purchase orders solve?
Store owners often jot down supplier reorders on scrap paper or text vendors from memory, leading to missed items, unverified deliveries, and duplicate orders. Retail Scan & Stock lets you build clean, structured purchase orders while standing in front of low shelves.
2. Who has this purchasing challenge?
Small grocers, cafe managers, convenience store operators, independent shopkeepers, and other small businesses that reorder directly from distributors and wholesale suppliers.
3. What does the reorder workflow look like?
Walk your shelves, scan low-stock items, adjust order quantities, and organize items by supplier. Once complete, export the document as a clean Excel or CSV file to share with your vendor via email or messaging.
4. Where does phone-based order capture help?
It connects physical shelf inspection directly with ordering. You spot the low shelf facing, scan the barcode, and record the needed reorder quantity in real time without returning to a desk.
5. What can you do free?
Draft purchase orders, manage 1 supplier in your directory, keep up to 5 concurrent draft documents, and export order spreadsheets on the free tier.
6. When is a paid tier useful?
When managing an extensive supplier directory, collaborating across team devices, or archiving order history beyond 30 days.
7. What does the app focus on?
It focuses on practical, mobile-first purchase order drafting and goods receiving for small businesses and stores, keeping supplier reordering straightforward without enterprise procurement complexity.
Related workflows & resources
- Mobile barcode scanner for inventory & shelf reordering →
- Retail stock counting app for shop floors →
- Local-first offline stocktaking without Wi-Fi →
- From Stock Count to Purchase Order: A Simple Reordering Workflow for Small Stores →
- How to Scan Inventory into Excel or CSV with Your Phone →
- Browse inventory guides & stocktake checklists →
Get Retail Scan & Stock
Scan barcodes, count stock, and create purchase orders directly from your phone. Download Retail Scan & Stock for iOS and Android to get started.
Download for mobile
Install the app on your phone or tablet. Core inventory counting and purchase orders run offline on your device.
Available on Apple App Store and Google Play.
By using the app you agree to our Terms and Privacy Policy.
Self-onboarding
Start in minutes—no sales calls.
Works offline
Keep counting when the network drops.
Built for small businesses
Practical counting for shelves, stockrooms, and vans.