Stock loss records on your phone
Record inventory write-offs from your phone
Keep damaged goods, expired products, missing items and internal use out of scattered notes. Retail Scan & Stock helps small businesses create a clear write-off document with products, quantities, reasons and notes, then export it for review.
Opens the store listing in a new tab.
Opens the store listing in a new tab.
Available on Apple App Store and Google Play.
A clear record of what happened
Scan or select a product
Use an existing catalog barcode or search your catalog. Enter the quantity you are documenting.
Separate reasons
Distinguish damage, expiry, theft or loss from internal use, samples and supplier returns.
Share the record
Complete the document and export Excel or CSV through your phone’s share sheet for the owner, manager or bookkeeper.
From the item in front of you to a saved document
Choose the reason
Start a write-off and choose a reason for new lines.
Add items and quantities
Scan or select catalog items, enter quantities and add any useful notes.
Review before completing
Check each line and its unit. Add a note to every line marked Other before completing.
Complete and export
Save the completed record and share an Excel or CSV file. Keep your physical count separate.
Eight supported reasons
Choose a reason for each line. Other requires a note, so the record explains the event.
- Damaged
- Expired
- Stolen
- Lost
- Internal use
- Sample or tasting
- Supplier return
- Other
Useful exports without hiding missing costs
Excel and CSV exports include products, quantities, reasons and notes. Cost totals include only lines with known unit costs; missing costs are disclosed. These are operational records, not automatic accounting or tax entries.
Start with the permanent Free plan
Free supports 1,000 catalog products on 1 device, with 30 days of visible document history and no cloud sync. Catalog products are distinct items, not the number of physical units you record. See Pricing for current plan limits.
Compare current plansLocal work, with clear sign-in and sync boundaries
Core write-off work uses the catalog and documents on your device. After 15 completed operational documents, free sign-in is required before starting a new one. Cloud synchronization needs internet and an eligible paid plan.
Questions about the write-off app
- Does completing a write-off reduce my stock balance?
- No. It saves the write-off record. The displayed stock quantity remains the result of your last completed physical count until you complete a new count.
- Can I record write-offs on the Free plan?
- Yes. The core write-off workflow is available on Free within the plan’s catalog, device and visible-history limits. Sign-in after 15 completed operational documents is free.
- Can I export a write-off for someone else to review?
- Yes. Complete the document, export Excel or CSV and share the file from your phone. The export identifies missing unit costs rather than treating them as known values.