Café & coffee shop stock counting

Café inventory & stock counting app

Count coffee beans, syrups, milks, paper cups, and café consumables quickly using your phone. Built for busy coffee shops, beverage bars, and food service counters that need accurate stock checks without clunky clipboards or bloated restaurant software.

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Fast counting for busy coffee bars & walk-in coolers

Hospitality moves fast. Keep regular track of high-turnover ingredients, packaging, and retail merchandise directly on your phone.

1. Scan barcodes or select items

Scan retail bean bags and bottled syrups instantly with your camera, or tap to select unpackaged items from your catalog.

2. Count stock in storage or bar stations

Record whole units on hand across front counter shelves, backroom racks, and walk-in refrigerators.

3. Works fully offline in coolers & basements

No dropped connection worries. All barcode scans and counts save locally inside walk-in coolers or basement storerooms.

4. Draft supplier purchase orders

Turn low beans, milk cartons, and cups into clean purchase orders ready to send to local roasters and distributors.

5. Export and share clean spreadsheets

Export CSV or Excel counts and share them directly with your café manager, owner, or bookkeeper via chat or email.

Common café items you can count in minutes

Coffee beans & syrups

Espresso blends, single-origin retail bags, decaf, flavoring syrups, chocolate sauces, and drink powders.

Dairy & plant-based milks

Whole milk cartons, oat milk, almond milk, soy milk, and heavy cream tubs in your walk-in cooler.

Paper goods & packaging

Hot cups, cold cups, sip lids, cup sleeves, drink carriers, napkins, paper straws, and pastry bags.

Packaged retail & grab-and-go

Bottled sparkling water, canned cold brews, chocolate bars, retail brewing gear, and baked goods packs.

Clear operational boundaries

Retail Scan & Stock focuses on physical counting, barcode scanning, purchase orders, and clean spreadsheet sharing. It does not calculate per-drink recipe depletion, food costing margins, or integrate with restaurant kitchen display POS systems.

Frequently asked questions about café inventory

Does scanning work inside metal walk-in coolers?: Yes. Retail Scan & Stock is offline-first. Your entire catalog and counting session operate locally on your phone without cellular or Wi-Fi.
Can I draft purchase orders for multiple roasters and milk vendors?: Yes. You can assign suppliers to items, convert counted shortages into purchase orders, and export them as clean files for each vendor.
Does it track espresso shots poured from an open bag of beans?: No. Retail Scan & Stock tracks physical stocked units (e.g. 1kg bags, cartons, or whole bottles), not liquid recipe depletion.

Get Retail Scan & Stock

Scan barcodes, count stock, and create purchase orders directly from your phone. Download Retail Scan & Stock for iOS and Android to get started.

Self-onboarding
Start in minutes—no sales calls.
Works offline
Keep counting when the network drops.
Built for small businesses
Practical counting for shelves, stockrooms, and vans.

Download for mobile

Install the app on your phone or tablet. Core inventory counting and purchase orders run offline on your device.